With the long winter break behind us, we would like to take this opportunity to provide everyone involved with ProCards with a few updates, reminders and refreshers on items to consider when using and/or reconciling the ProCard. 

The University is "SALES TAX EXEMPT". If you are charged sales tax on your ProCard, the sales tax must be reversed/credited as soon as it is detected. Cardholders should always check for sales tax before signing for the purchase. 

The "Sales Tax Amount" column in Paymentnet is not always providing accurate information. This is due to the way the merchant is entering the charge from their end. Therefore, it is EXTRA IMPORTANT to look at the actual receipts closely to see if sales tax has been charged to your ProCard in error. 

There will be no ProCard Training in January, 2003. The next available training dates will be listed on the purchasing web site located at: <http://www.ou.edu/purchasing/home> 

When making purchases on your ProCard, try to ensure that you are referring to the most recent version of the "Small Dollar Purchasing Guide". You can find the latest "Small Dollar Purchasing Guide" at: <http://www.ou.edu/purchasing/home> 

Remember; Computer purchases are not allowed to be paid for with the ProCard. This includes desktops and laptops. 

Any equipment purchased that is $500 or more must be tagged for inventory. If you purchase equipment ($500 and up) on your ProCard, it is your department's responsibility to initiate the tagging process. Complete and Inventory Add Sheet / Facility and Control Form and send to the appropriate office along with a copy of the invoice. You will then receive an inventory tag in campus mail that you will attach to the item.

If you have any questions, comments or concerns, please contact Robyn or Karen.

Kathy Gilley, C.P.M.
ProCard Administrator
University of Oklahoma
405-325-5081
405/329-8394 fax