We need to be flexible. You already have, let's say, five facilitators. Once the Call goes out, you pick up 3 more. When the preregistration packets goes out, we can list, let's say, 20 more topics along with the topics you already have. If 7-10 members select a topic in which you don't have someone to lead, you either ask someone who has signed up to lead, or find someone. Remember some members like to be asked, rather than volunteer. One other item, we will need to promote this format change, either by email, or the newsletter. Tim >>> [log in to unmask] 03/02/06 3:59 PM >>> Tim would say for sure, but I think we're just saying that there is potentially room for as many as 18 topics. I would think that we should limit it to 10-12 to allow for the possibility of having to have more than one group on a popular topic (e-journals, research come to mind specifically). Nancy >>> [log in to unmask] 3/2/2006 3:36:45 PM >>> So we are talking about a total of 18 roundtable topics that should be on our list when the registration material goes out? -----Original Message----- From: Tim Mason [mailto:[log in to unmask]] Sent: Thursday, March 02, 2006 3:30 PM To: Campbell, Shirley Cc: [log in to unmask] Subject: RE: Program Committee for 2006 minutes No, The way I understand, we have 3 rooms, each will accommodate 3 sessions roundtable pt.1(2:15-3:00), break(3:00-3:15), general session(3:15-4:30), roundtable pt2: (4:45-5:30) Tim >>> "Campbell, Shirley" <[log in to unmask]> 03/02/06 3:16 PM >>> But we aren't talking about a meal are we? -----Original Message----- From: Tim Mason [mailto:[log in to unmask]] Sent: Thursday, March 02, 2006 2:49 PM To: [log in to unmask]; [log in to unmask]; [log in to unmask]; [log in to unmask]; Martha Bedard; Esther Carrigan; Joe Jaros; Nancy Burford; [log in to unmask]; [log in to unmask]; [log in to unmask]; Campbell, Shirley Cc: [log in to unmask]; [log in to unmask] Subject: RE: Program Committee for 2006 minutes One reason is to get more members involved. We have the possibility of up to 18 sharing roundtables, rather then 6 sharing sessions. See Nancy's message below. Also for those in AHIP, they can earn 1 point for being a facilitator or recorder. Shirley, you have some facilitators lined up and we will used them. But following MLA's model, in our Call for papers etc. We could say we need facilitators for the following topics, then list the topics, rather just a blanket call for facilitators and topics. Again see page 8 of MLA's Preliminary Program for Phoenix. I prefer this way because you have control over the attendance and somewhat over the topics. When members preregister they will have to select a roundtable to attend. If we list lot of topics and have members who sign up, will can find facilitator after the fact, not before. If a lot of members wants to go to a session on e-journals have two roundtables going, of 7-10 people. I went to a sharing session in Houston on E-journals around 30-40 people showed up; obviously there wasn't a lot of sharing taking place. Then you have a sharing sessions on ILL or whatever and you have maybe 3 or 4 people. Also, once the facilitators are lined up, they can appoint a recorder who can post the recorded notes on our webpage. This has been a very successful project for MLA's Chapter Council. They ask SCC every year to donate money to underwrite free seats for new members to attend. This year we gave $100. (Remember, a lunch is included). Tim >>> "Nancy Burford" <[log in to unmask]> 03/01/06 4:50 PM >>> I rather like that idea - and from the LAC room arrangement standpoint it would be easier to have the morning paper session rooms re-arranged to accomodate 2-3 circles than to have the rooms sub-divided into smaller rooms. And if the topic you signed up for is sort of boring you could move your chair over! One potential problem I can see would be that you would have several groups discussing different topics in the same room and it could get so that people with more carrying voices would make it impossible to hear talk in other groups. But I think if you limit each group to 8-10, then the chairs could be close enough so that people didn't feel that it was necessary to project! Nancy >>> "Campbell, Shirley" <[log in to unmask]> 03/02/06 12:59 PM >>> No of course it is not too late to change format. I haven't been to MLA to one of their's, but I have been to another library group last summer and there were several groups meeting in one room. There isn't much difference to the format. Why do you prefer one to the other? Also: When I read what you wrote, however, I was thinking oooh, that is another room set up - I wonder if they charge for those? In Dallas we are working on 2008 and we have been giving some thought to those kinds of issues as we hunt for a hotel. I assume we will be the only group at the hotel in College Station - probably won't matter. -----Original Message----- From: Tim Mason [mailto:[log in to unmask]] Sent: Wednesday, March 01, 2006 4:35 PM To: [log in to unmask]; [log in to unmask]; [log in to unmask]; [log in to unmask]; Martha Bedard; Esther Carrigan; Joe Jaros; Nancy Burford; [log in to unmask]; [log in to unmask]; [log in to unmask] Cc: [log in to unmask]; [log in to unmask] Subject: Re: Program Committee for 2006 minutes All, What do you think of changing the sharing sessions to be more like MLA's successful roundtables? See page 8 of MLA's Annual Meeting Preliminary Program. Where we have numerous timely topics with a facilitator and a recorder. Limit each to 8-10 people. It could be in one large room and just put the chairs in a circle (no table). Of course, you would have to sign up when you register. This would get more members involved. I realized Shirley has started on organizing the sharing sessions, but I don't think it is too late to change. Our present 6 sharing sessions are limiting in topic and just not exciting as they once were. Tim Attend SCC/MLA 2006, Oct. 20-24, College Station, TX Tim Mason Technical Services Librarian UNTHSC Lewis Library 3500 Camp Bowie Blvd. Ft. Worth, TX 76107 817-735-2466 >>> "Martha Bedard" <[log in to unmask]> 03/01/06 2:41 PM >>> I am in the midst of drafting up the joint call for papers, posters, and sharing sessions and want to confirm who those interested should respond to. I suggest we list just one name for each event. Esther has agreed to be the contact person to receive the abstracts for the papers-- who is willing to be the contact for the sharing sessions and for the posters? I will try to get something out for all of you to approve by end of week. Martha >>> "Tim Mason" <[log in to unmask]> 11/02 4:42 PM >>> This might be the second time that you received this message. I had to resend a few because of incorrect emails. Tim The Program Committee met on Oct. 23, 2005 in Little Rock. After reviewing what has been accomplished so far in regards to local arrangements and program, we discussed the program for 2006. The committee agreed to have 3 general sessions, 2 speakers and 1 panel. The panel would consist of updates from NLM, MLA, NNLM, and Scamel. HLIS would arrange for a speaker for their luncheon. We will have contributed papers, posters, sharing sessions/tech expo, and CE. Joe Jaros has been appointed to the committee. He will work with speakers and anywhere else we need additional help. The committee divided up its responsibilities as follows: Speakers: Martha, Deborah, Joe Contributed papers: Esther and Dohn Sharing Sessions and Tech Expo: Shirley and Holly CE: Shari Posters: Vicki and Ethel HLIS program: Ethel/Stephanie Fulton* (Stephanie, as chair elect of HLIS, is responsible for the 2006 HLIS program) Here are the contacts from the LR Program Committee: Contributed papers- Pauline Fulda and Ed Poletti Posters- Cathy Rhodes Pepper Sharing sessions- Mary Ryan CE-Shari Clifton Tech Expo- Stephanie Fulton Speakers- Mary Ryan HLIS program- Joy Summer-Ables Joy will be setting up a listserv for the Program Committee. Again, I would like to thank everyone for agreeing to serve on this committee. The Program Committee, unlike some, really have their work cut out. Please don't hesitate to contact me with any concerns you might have. Tim ----Confidentiality Notice: This e-mail and any files transmitted with it are confidential to the extent permitted by law and intended solely for the use of the individual or entity to whom they are addressed. If you have received this e-mail in error please notify the originator of the message and destroy all copies. ----Confidentiality Notice: This e-mail and any files transmitted with it are confidential to the extent permitted by law and intended solely for the use of the individual or entity to whom they are addressed. If you have received this e-mail in error please notify the originator of the message and destroy all copies. ----Confidentiality Notice: This e-mail and any files transmitted with it are confidential to the extent permitted by law and intended solely for the use of the individual or entity to whom they are addressed. If you have received this e-mail in error please notify the originator of the message and destroy all copies. ----Confidentiality Notice: This e-mail and any files transmitted with it are confidential to the extent permitted by law and intended solely for the use of the individual or entity to whom they are addressed. If you have received this e-mail in error please notify the originator of the message and destroy all copies.