Financial
Services downloaded this month’s Pcard transaction file this morning
instead of at the end of the business day. The file contained items
posted to the SAM system between the dates of December 17th and
January 16th. Realizing that departments may have only made
partial or possibly no changes to the file before downloading, the following
options are available to departments in order to get the needed changes
made:
(1)
Print a copy of the transaction file from the SAM system noting changes that
need to be made - preferably in red ink or highlighted. E-mail the file
(spreadsheet) to Rebecca Cooper in General Accounting by Noon on Monday (the 26th)
and she will make sure the changes are made to the file before the journal is
created and posted into the accounting system.
(2)
Process the needed changes via a standard cost transfer sending to the General
Accounting Mailbox by this month’s cutoff date – January 28th.
Either
option will work.
We
apologize for any inconvenience this early download has caused you.