Financial Services downloaded this month's Pcard transaction file this morning instead of at the end of the business day.  The file contained items posted to the SAM system between the dates of December 17th and January 16th.  Realizing that departments may have only made partial or possibly no changes to the file before downloading, the following options are available to departments in order to get the needed changes made:

(1)  Print a copy of the transaction file from the SAM system noting changes that need to be made - preferably in red ink or highlighted.  E-mail the file (spreadsheet) to Rebecca Cooper in General Accounting by Noon on Monday (the 26th) and she will make sure the changes are made to the file before the journal is created and posted into the accounting system.

(2) Process the needed changes via a standard cost transfer sending to the General Accounting Mailbox by this month's cutoff date - January 28th.

Either option will work.

We apologize for any inconvenience this early download has caused you.