Hello, Below are my notes from the 2017-18 Councils of Divisions Meeting. Please let me know if you have any questions. Business Session: 2017-18 Councils of Divisions Meeting Notes Membership · Division numbers are lower · Divisions/Interest groups must discuss how to increase membership · Lots of people go to regional conferences but do not go to annual convention · Fifty-two percent of members are not involved in interest groups/divisions Annual Reports · Make sure you have annual reports from the last three years · Do not just copy and paste from previous years · Show accomplishments and challenges Conference Location 2020, Votes Rankings · New Orleans #1 · Austin #2 Pre-conference sessions include: · Free room/projector · Division pays for food and travel for speaker · Next year, it will be held on Aug. 5 Chip auction site: · Divisions - 6 chips · Interest groups - 3 Chips · Five slots or more @ poster sessions · Half chip to collaborate with other divisions Research sessions include · traditional · high density · scholar to scholar · PF&R · teaching Scholar-to-Scholar Session · Poster session - 5-7 slots free · To cut down on confusion George Daniels recommended calling these sessions Scholar to Scholar Poster Sessions Recommendations to encourage participation at poster sessions include: · Give awards (first, second and third) · Publicizing them as poster session · Getting word out that they are not “lesser” sessions High Density · Usually ten papers · Eight sessions available · Good for people who have a problem with poster session Panel Suggestions · Keep updating information · Oct. 16 - joint session forms due · Nov. 9 - file a joint session request · Feb. 15 start finalizing · March 15 - program copy due · April - contact research chair to determine if additional sessions are needed Panels Deals · It is not a deal until both groups agree · If you back out, communicate with divisions Tips/Lessons · Start early · Be flexible · Make changes in system Upcoming Conferences · 2018 conference will be held in Washington DC · 2019 Toronto · 2019 International Conference in Paris · 2020 New Orleans 2017-18 AEJMC MAC Officers: Head: Mia Moody-Ramirez, Baylor University Vice Head: Riva Brown, Central Arkansas Faculty Research Chair: George Daniels, Alabama Graduate Research Chair: Joseph Erba, Kentucky Midwinter Coordinator: Melody Fisher, Mississippi State University PF&R Chair: Danielle Kilgo, Indiana University Teaching Standards Chair: Sadaf Ali, Eastern Michigan University Newsletter Chair: Benjamin LaPoe, Ohio University Faculty Liaison: Victoria LaPoe, Ohio University Graduate Liaison: Leticia Williams, Howard University Social Media Coordinators: Miriam Hernandez, City University of Hong Kong Miya Williams, Northwestern University Webmaster: Mas Biswas List-serve/Membership Coordinator: Meta Carstarphen, Oklahoma CSW/MAC Mentorship Program Liaison: Kathleen McLeroy, University of Texas at Austin Respectfully Submitted, Mia Moody-Ramirez, Ph.D. AEJMC MACD Head