Hello,

Below are my notes from the 2017-18 Councils of Divisions Meeting. Please let me know if you have any questions.

Business Session: 2017-18 Councils of Divisions Meeting

Notes

Membership

· Division numbers are lower

· Divisions/Interest groups must discuss how to increase membership

· Lots of people go to regional conferences but do not go to annual convention

· Fifty-two percent of members are not involved in interest groups/divisions

Annual Reports

· Make sure you have annual reports from the last three years

· Do not just copy and paste from previous years

· Show accomplishments and challenges

Conference Location 2020, Votes Rankings

· New Orleans #1

· Austin #2

Pre-conference sessions include:

· Free room/projector

· Division pays for food and travel for speaker

· Next year, it will be held on Aug. 5

Chip auction site:

· Divisions - 6 chips

· Interest groups - 3 Chips

· Five slots or more @ poster sessions

· Half chip to collaborate with other divisions

Research sessions include

· traditional

· high density

· scholar to scholar

· PF&R

· teaching

Scholar-to-Scholar Session

· Poster session - 5-7 slots free

· To cut down on confusion George Daniels recommended calling these sessions Scholar to Scholar Poster Sessions

Recommendations to encourage participation at poster sessions include:

· Give awards (first, second and third)

· Publicizing them as poster session

· Getting word out that they are not “lesser” sessions

High Density

· Usually ten papers

· Eight sessions available

· Good for people who have a problem with poster session

Panel Suggestions

· Keep updating information

· Oct. 16 - joint session forms due

· Nov. 9 - file a joint session request

· Feb. 15 start finalizing

· March 15 - program copy due

· April - contact research chair to determine if additional sessions are needed

Panels Deals

· It is not a deal until both groups agree

· If you back out, communicate with divisions

Tips/Lessons

· Start early

· Be flexible

· Make changes in system

Upcoming Conferences

· 2018 conference will be held in Washington DC

· 2019 Toronto

· 2019 International Conference in Paris

· 2020 New Orleans

2017-18 AEJMC MAC Officers:

Head: Mia Moody-Ramirez, Baylor University

Vice Head: Riva Brown, Central Arkansas

Faculty Research Chair: George Daniels, Alabama

Graduate Research Chair: Joseph Erba, Kentucky

Midwinter Coordinator: Melody Fisher, Mississippi State University

PF&R Chair: Danielle Kilgo, Indiana University

Teaching Standards Chair: Sadaf Ali, Eastern Michigan University

Newsletter Chair: Benjamin LaPoe, Ohio University

Faculty Liaison: Victoria LaPoe, Ohio University

Graduate Liaison: Leticia Williams, Howard University

Social Media Coordinators:

Miriam Hernandez, City University of Hong Kong

Miya Williams, Northwestern University

Webmaster: Mas Biswas

List-serve/Membership Coordinator: Meta Carstarphen, Oklahoma

CSW/MAC Mentorship Program Liaison: Kathleen McLeroy, University of Texas at Austin

Respectfully Submitted,

Mia Moody-Ramirez, Ph.D.

AEJMC MACD Head