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"Moody-Ramirez, Mia" <[log in to unmask]>
Mon, 28 Aug 2017 21:41:19 +0000
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Below are my notes from the 2017-18 Councils of Divisions Meeting. Please let me know if you have any questions.

Business Session: 2017-18 Councils of Divisions Meeting

·      Division numbers are lower
·      Divisions/Interest groups must discuss how to increase membership
·      Lots of people go to regional conferences but do not go to annual convention
·      Fifty-two percent of members are not involved in interest groups/divisions

Annual Reports
·      Make sure you have annual reports from the last three years
·      Do not just copy and paste from previous years
·      Show accomplishments and challenges

Conference Location 2020, Votes Rankings
·      New Orleans #1
·      Austin #2

Pre-conference sessions include:
·      Free room/projector
·      Division pays for food and travel for speaker
·      Next year, it will be held on Aug. 5

Chip auction site:
·      Divisions - 6 chips
·      Interest groups - 3 Chips
·      Five slots or more @ poster sessions
·      Half chip to collaborate with other divisions

Research sessions include
·      traditional
·      high density
·      scholar to scholar
·      PF&R
·      teaching

Scholar-to-Scholar Session
·      Poster session - 5-7 slots free
·      To cut down on confusion George Daniels recommended calling these sessions Scholar to Scholar Poster Sessions

Recommendations to encourage participation at poster sessions include:
·      Give awards (first, second and third)
·      Publicizing them as poster session
·      Getting word out that they are not “lesser” sessions

High Density
·      Usually ten papers
·      Eight sessions available
·      Good for people who have a problem with poster session

Panel Suggestions
·      Keep updating information
·      Oct. 16 - joint session forms due
·      Nov. 9 - file a joint session request
·      Feb. 15 start finalizing
·      March 15 - program copy due
·      April - contact research chair to determine if additional sessions are needed

Panels Deals
·      It is not a deal until both groups agree
·      If you back out, communicate with divisions

·      Start early
·      Be flexible
·      Make changes in system

Upcoming Conferences
·      2018 conference will be held in Washington DC
·      2019 Toronto
·      2019 International Conference in Paris
·      2020 New Orleans

2017-18 AEJMC MAC Officers:

Head: Mia Moody-Ramirez, Baylor University
Vice Head: Riva Brown, Central Arkansas
Faculty Research Chair: George Daniels, Alabama
Graduate Research Chair: Joseph Erba, Kentucky
Midwinter Coordinator: Melody Fisher, Mississippi State University
PF&R Chair: Danielle Kilgo, Indiana University
Teaching Standards Chair: Sadaf Ali, Eastern Michigan University
Newsletter Chair: Benjamin LaPoe, Ohio University
Faculty Liaison: Victoria LaPoe, Ohio University
Graduate Liaison: Leticia Williams, Howard University
Social Media Coordinators:
Miriam Hernandez, City University of Hong Kong
Miya Williams, Northwestern University
Webmaster: Mas Biswas
List-serve/Membership Coordinator: Meta Carstarphen, Oklahoma
CSW/MAC Mentorship Program Liaison: Kathleen McLeroy, University of Texas at Austin

Respectfully Submitted,

Mia Moody-Ramirez, Ph.D.